9/10/2023 0 Comments Crystal reports tabular layoutMake sure you have access to the PaperCut Application Server, as well as credentials to access the PaperCut database instance. A good free alternative would be Jaspersoft iReport Designer, which is actually the software that was used to create PaperCut’s own reports. Now, this is a paid application, designed primarily for the reporting needs of small to mid-sized businesses, but if you are just keen on seeing what can be done, Crystal Reports can be freely trialled for 30 days. Go ahead and install SAP Crystal Reports on a Windows machine in your environment. If you have a Microsoft SQL Server setup somewhere, then you should also have the Microsoft SQL Server Management Studio application I’ll be using, too. In the following example, I’m using Microsoft SQL Server to host my PaperCut database. You need to have hooked up your PaperCut deployment to an external database. If you plan on running this report regularly, that’s a good sign that a third party tool may be the way to go. The extra display space available to a CSV format report allows it to contain a lot more information than its PDF equivalent, and you may not need to do too much to get it into a workable format, depending on the intended audience.Īlso a good idea to consider how frequently you will need to create this report! If it’s a once-off, or quite irregular, then you may save time by fashioning it manually, using the output of a CSV report in conjunction with a Microsoft Office (or equivalent) application. When run, the output of this report will be in CSV format, openable by a spreadsheet application of your choice (such as Excel or Google Sheets). If you select “Ad-hoc” from the dropdown menu next to this report, and then click on the small green Microsoft Excel icon found to the right, you will be taken to its customisation options. Here’s a tip head to the “Reports” tab in the PaperCut administration console, and choose one such as the “Print logs” report, found on the “Printer” subtab. Including:īefore going any further, take one last look through our existing reports to be absolutely sure that one of these can’t satisfy your requirements. … oh, okay, so there’s actually a few things we need to check off before we see those reports (can’t wait). But enough talk already, lets see some reports! This way, you can get your feet wet with the premise, begin to understand what is possible, and develop a basis for building out your own custom reports down the line. This article will walk you through the very basics of hooking up a PaperCut-administered external SQL database to one such tool, known as SAP Crystal Reports. These custom reports can be generated independently from the PaperCut administration console and scheduling system, too, cutting out the middleman. With this process, you can not only retrieve precisely the data you are after from the database, but also display it exactly as you would like. This data can then be inserted into report templates fashioned using the tool, similarly to creating documents using applications such as Microsoft Word. This class of tool utilises a connection to your database to pull in data using queries. If this sounds familiar, then a third party reporting tool might be the answer you are searching for! You may even be hoping to programmatically collate your data in a way that none of our standard reports touch upon, and creating an automated workflow that transforms output from a PaperCut report into what you are after may be both difficult and cumbersome. Furthermore, if output in an editable format such as CSV, the content of these reports can be rearranged, reformatted, and even reprocessed in order to create entirely new report types, either by hand, or through the use of scripts or macros.īut what if you need something highly specialised? You might be looking to create a professional looking, nicely formatted report akin to one of PaperCut’s inbuilt PDF reports, but differing in contents and appearance. PaperCut provides many inbuilt report types, along with a variety of configuration options which allow you to tailor these to your needs.
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